Youth Registrant Privacy Policy
Effective 15 November 2026
This policy explains how Clubucket handles information about players under 18 ("youth players"), and the rights their parents and guardians have. It adds to our Privacy Policy, which applies to everyone who uses Clubucket.
1. How youth players join
Clubucket has no public sign-up. A player joins only when a team admin of their league or club invites them.
Players can be invited from the age of 6.
For a player under 18, the team admin must send the invitation to an email address that the player's parent or guardian manages.
The first time the account is set up, a parent or guardian must tick a box to agree to this policy, including how the player's name, photo and goals are shown, before the player can use Clubucket. Clubucket keeps a record of who agreed and when.
If we learn that a player under 13 was added without a parent's or guardian's consent, we will delete that player's information.
2. What we collect about youth players
| Category | Examples | Where it comes from |
|---|---|---|
| Profile | Name, profile photo, date of birth, team, position, shirt number | The team admin or the player |
| Contact | Email address, emergency contact | The team admin or the player |
| Match and activity data | Goals, cards, results, attendance, availability | League and team staff |
| Device and usage data | Device type, app version, pages viewed, crash reports | The app, through Google Analytics and Firebase |
We collect only what a player needs to take part. A league or club cannot make taking part depend on giving more information than that.
No sensitive information. Clubucket does not collect health information, government ID numbers, identity documents or proof of age.
3. How we use it
- to run the player's league or club activities: rosters, fixtures, results, standings and messages
- to publish what a parent or guardian allows (section 4)
- to keep the Services secure and working, and to fix problems
We never use youth players' information for advertising. We do not sell it, build marketing profiles from it, or send marketing to youth players.
4. What is public
Team names, fixtures, results and standings are public on the league's website and app.
A youth player's name, photo and goals are shown on the league's public website and app only after a parent or guardian has agreed to it when setting up the account.
A parent or guardian can withdraw permission at any time, and we will remove the child's name and photo from public pages.
5. Who else sees it
The player's league or club: the staff roles it sets up, such as the team admin and coaches.
Service providers: Amazon Web Services for hosting, SendGrid for email, Google Firebase for app notifications and crash reports, and Google Analytics for usage statistics. They may use the information only to provide their service to us.
Legal and safety: where the law requires it, or to protect the safety of a child or others.
6. Parents' and guardians' rights
A parent or guardian can at any time:
- ask to see the information we hold about their child
- ask us to correct it
- ask us to delete it and stop collecting more
- withdraw permission to publish their child's name or photo
To ask, email info@clubucket.com. We will check that you are the child's parent or guardian before acting, and we may work with the child's league or club to do it. We will reply within 30 days. If a child's information is deleted, they can no longer use their Clubucket account; the league may keep match results without the child's name.
7. How long we keep it
We keep a youth player's information while they are on a team, and as long as their league or club uses Clubucket. When a league or club leaves Clubucket, we delete or anonymise its data within 90 days. If a parent or guardian asks us to delete their child's information, we do so sooner.
8. Keeping it safe
We protect youth players' information with reasonable measures, including limiting access to the staff roles that need it.
9. Changes to this policy
If we want to use youth players' information in a new way, we will tell leagues and clubs first and, where the law requires, ask parents and guardians for consent again. We will post any change here with a new effective date.
10. Contact
Clubucket LLC, 1981 N Shaffer St, Orange, CA 92865, United States. Email: info@clubucket.com.